Having a business requires a lot of setting up, especially for the office where most important operations take place. One of the important things offices should have is a printing machine, yet many of them pick the wrong ones for the industry they are in. Many businesses in San Jose, for instance, go for home-used printers like inkjets because they are cheap. However, they can never bring out the best in offices with inkjet on hand. Copiers, on the other hand, are avoided because of the misconception that they are pricey.
Copiers can be leased through lease deals that are flexible enough to be adjusted based on the client’s financial capacity. So basically, the budget for copiers is no longer an issue here. Given the fact, here are the following reasons copiers are the best investments for offices than inkjets.
Inkjet integration is not as strong as copiers.
Both copiers and inkjets can be connected to devices where printing can be controlled. However, the difference between the two is that inkjets are far more limited in this area than copiers. Copiers can integrate office systems for data and analytics use. They can also connect to commonly used devices like smartphones and laptops by way of:
● Applications (e.g. email)
It makes a lot of difference for the business operations within and even outside the office walls. Within the four corners of an office, people can just control the copier right from the comfort of their own desks. They can have time to work on more important business tasks, while the copier does their errands for them in an automated manner. For outside the office walls, people on fieldwork can still enjoy the services of copiers.
For example, they get a call while on fieldwork that documents need to be fixed urgently. They can use their smartphone, via the cloud, to control the copier remotely and perform the faxing on their own smartphone that was previously connected to the machine. Clients will never complain about any forms of delay, while the business gets a lot of points for accomplishing its
task on time, no matter what. Inkjets cannot do at least a fourth of these. Some of its connections are the same, but its integration is not as strong as copiers overall.
Inkjets are neither half as multifunctional nor able to accomplish more than one task at once.
Copiers are known for being multifunctional. It can scan, copy, print, fax, and store files with a catch, it can be done all at the same time. Basically, copiers can also multitask to the highest form of it. Multifunctionality and multitasking, cannot be denied, are two huge contributors to productivity in the workplace.
Inkjets are very temperamental machines when placed in an office setting. Their home-use build restricts them to perform loads of tasks at a time. Offices usually have tons of printing tasks that need to be accomplished. If you have invested money on inkjets, the tasks could easily break the machine in a short period of time. That just seems like a payment for its cheap upfront cost. Definitely, that is not a good business investment compared to copiers that give you more than enough for its cost.
Copiers are obviously more digitally resilient than inkjets. Copier leasing will make sure the systems are always up to date with the latest technology trends. Inkjets are not the same. The moment they are no longer compatible with new trends, they have to be completely replaced. Copiers get updated through their digital systems so that is more convenient– time and finances
wisely. Copier lease San Jose and IT Services San Jose, deals will also allow the renewal of contracts, which oftentimes provide the option for an upgrade to a newer model.
New copier models, however, are only a thing after a few years. Leases usually run a contract for 3-5 years, which means that using a copier will never put an office behind.