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How to Choose the Right Multifunction Printer and Copy Machine

Multifunction printers and copy machines have been on the scene for various business offices and companies. They help accomplish many routinary tasks – printing, colored printing, copying or photocopying, and all kinds of document generation or production that you have in mind.

The challenge now is how to choose the right multifunction printer and copy machine from a wide array of varieties that you can choose from. Purchasing such office equipment online has never been easier; everything you need now is just one click away since everything is available and accessible via the internet.

Five Things to Consider in Choosing the Right One

Print Speed

Print speed is one of the first things you must check when choosing or deciding on what kind of multifunction printer or copy machine to purchase. In this specific feature, if you try to compare Laser printers vs. Inkjet Printers, the former has a higher advantage. Laser printers are better than Inkjet printers because of their capacity to print fast and print more via their paper trays. These quality trays make them print more pages at a given period or within a limited time. They are also quieter than Inkjet while printing and more manageable.                                     

Best Value

In your dilemma to choose the right multifunction printer, you must likewise weigh some aspects in the process, one of which is your’ budget.’ On that note, you must spend wisely while finding the right equipment for you. Therefore, you must go after the best value offered in the market. As much as possible, try to compare the prices of the copy machines available, and choose the perfect one for your allotted budget. The best value comes at a budget-friendly price yet has high-quality specs.

Key Quality Features

Quality over quantity must be a good principle that you must live with when buying new equipment. Why? This is because you can never go wrong with a good quality product. That also means that there is nothing wrong with purchasing only one machine at a time, especially if it is with high-quality specifications and features. Copying, scanning, printing, and the likes are the basic key features. At the same time, paper capacity and wireless connectivity are new features of upgraded or new models of copy machines and multifunction printers.


How would you know if it’s the right fit for you? The answer to this question boils down to finding its purpose. Multifunction printers and copy machines are invented for specific purposes, but you need to check the purpose that your office machines must serve. In simpler terms, if the multifunction printer would fit all your office needs, then perhaps it’s for you. 

Reputable Brands

A wide array of trusted brands from reputable companies are available in the market. They, too, have their terms and conditions, especially when you opt to lease the machine or even buy it cold cash. All you have to do is come up with a list, at least a few of them- the ones who have earned good reviews through the years for their excellent services. Maintenance and repair services, efficient staff, and excellent customer service are only some things you must look for in these companies. Narrow them down to three – top-three brands or companies of your choice. In that way, you will find the right fit for your business or office.


Choosing the right multifunction printer and copy machine is always better to have a random sorting of available brands. Things to consider, such as print speed, key quality features, the best value, purpose, and reputable brands, are likewise crucial in the process of what is best for your office. Choose from the top-notch brands of printers and copiers. The choice is still yours; that is why knowing what your office needs is a plus factor in choosing the right equipment for you. 

If you are in San Jose and you are looking for a Copier in San Jose for your business, you may contact Clear Choice Technical Services in San Jose. You can ask about Copier Leasing Services in San Jose, Copier rental services in San Jose, and Copier Repair in San Jose.