Do you have an idea on just how much your copier means to your business? If you do, then you understand the importance of keeping it in its best working condition.
There is no better way to disrupt work flow in the office than having issues with the copier. It could be frustrating to have some delays, but you do not have to fret about it if you get help from copiers maintenance services experts. There are ways to help you avoid these problems from disrupting your work.
If you are in San Jose and you are looking for a Copier for your business, you may contact Clear Choice Technical Services in San Jose. You can ask about Copier Leasing Services in San Jose, Copier rental services in San Jose.
Here’s a list of simple ways to reduce any copier-related down time in the office.
Turn off the copier.
Everyone keeps forgetting this simple tip. When you leave the office, do not forget to turn off your copier. It will save you costs on utility bills while keeping your machine in good condition. Overheating is one of the common causes of damage on any electrical equipment. Even if you are in the office, make it a habit to turn it off when not in use.
Clean it regularly.
Cleaning goes a long way. Most of the time a copier is taken for granted until it gets into trouble. Do not wait for the issues to arise; the simple cleaning techniques like wiping off dust on the glass can do so much. Have you had prints with unwanted lines or steaks on them? These are manifestations that dusts have accumulated on either the glass or on its feeder wheels. When cleaning, avoid spraying any fluid directly into the glass. Just spray this on a piece of cloth instead.
Choose good quality paper.
As mentioned above, dust particles can be a factor to some common printer issues. Low paper quality can be a source of dust. There are several types of paper in the market. Check them carefully and choose the best quality available. Remember that paper jams can be caused by either dusts or paper moisture. Some papers are too dry which produces dusts while others are too moist which can lead to feeder traction problems.
Load them appropriately.
There has been no copier invented yet which has not had any paper jam problems. Although the best approach for this is stretching out your patience, the other approach is to load an appropriate amount of the right paper (size) into the tray. It is easy to understand the busy schedule and deadlines in the office; however, it pays a lot to avoid over stacking your copier trays. Before starting any printing job, make sure to check paper size and paper volume.
Heed warning signs.
Your copier is designed to have an ability to display an error message when needed. One of the basic warning code is about a near full toner reservoir. Failure to respond accordingly could result to trouble. Replace the toner for regular maintenance and anyone in the office can easily perform this.
Your copier plays an important role in your business, which makes it important to give it proper care and regular maintenance from copiers maintenance services professionals. Do not wait for any issues to disrupt your busy day; avoid delays and frustrations by taking good care of your copiers.